Webelos Woods

March 24-26, 2017

Camp Brosig
1893 Trenckmann Rd,
Sealy, TX 77474

Webelos Woods is a campout at Camp Brosig for Webelos. Fourth grade Webelos will work on adventures and shooting sports. Fifth grade Webelos are introduced to the many outdoor adventures of Boy Scouting, including shooting sports.

Scoui sitting by a camp fire

Registration

Registration is typically completed by the den or pack leader. Webelos Woods is typically held rain or shine unless there is going to be dangerous weather.

$15.00      Webelos (4th and 5th grade)
$10.00   Adults
$10.00 extra       Webelos Arrow of Light participant, optional for 5th graders (includes arrow)

Register

Leader's Meeting

Stay Informed Attend RoundtableAll Webelos leaders are encouraged to attend the December and January roundtables. There will be information about Webelos Woods during the breakout session. Uniforms are not required. Roundtable is a district monthly meeting typically held the second Thursday of the month (except for June and July) at Memorial Drive United Methodist Church (12955 Memorial Drive, Houston, 77079) at 7:00 pm to help unit leaders plan and carry out their own program. 

Equipment

Suggested pack equipment: dining fly, firewood, pack flags, first aid kit, folding table, lanterns - propane or battery for campsite, small propane stove, cooking gear - pots, pans, utensils, food, cleaning gear - dishwashing soap, buckets water containers

Suggested den equipment: lanterns, dining fly, firewood, folding table, trash bags, camp duty roster (see example below)

Suggested personal equipment: ground cloth, tent, sleeping bag, extra blanket, pillow, mess kit with eating utensils and plate/bowl, drinking cup / water bottle to carry with  during all activities, uniform, two days worth of clothes, extra clothes, jacket/sweatshirts, rain gear, hat, personal toiletries, personal medication, pajamas/nightwear, flashlight, extra batteries, camp chair, Webelos Handbook, camera, BSA Annual Health and Medical Record Parts A & B for All Scouting Events (required for every participant)

Hints: Remember that winter weather in Texas is quite unpredictable so ensure that your den is properly prepared for warm, cool, or cold and wet weather. Before sleeping in cold weather, make sure to change all clothes (clothes worn during the day hold moisture and keep you colder at night), put on clean, dry socks and wear a hat. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood flow. Cold-weather campers need the three W's: a wicking layer (long underwear), a “warm” layer (fleece) and a “wind” layer (waterproof shell).  Drink lots of water and eat snacks.  Keep your feet dry. Please make sure personal items are labeled with Scout's names, so they can be found when they arrive in lost and found.

Schedule

Friday

5:30 pm Camp opens, unloading, parking, set-up campsite. Den leader check-in with Registration
9:00 pm Cracker barrel: den leaders and staff meet in the pavilion (den leaders are required to attend)
10:30 pm Lights out

Saturday

6:00 am Reveille - breakfast preparation and cleanup
7:30 am Campsite Clean-up. Registration opens
8:00 am Opening ceremony- Flag pole near Ranger's House (alternative: pavilion) Color, patrol grouping, staff introductions, announcements, song
8:30 am Sessions 1-3* (50 minutes per session with 10 minutes travel time)
11:30 am Lunch in campsites
12:30 pm Sessions 4 - 7
4:30 pm Dinner in campsites
5:30 pm Flag lowering ceremony
7:00 pm Campfire at campfire bowl (wear field uniforms). Arrow of Light ceremony** follows campfire. (Please extinguish all campsite fires, turn off all lights and remain silent if remaining in your campsite during the ceremony)
10:30 pm Lights out

Sunday

6:00 am Reveille, breakfast and cleanup
9:00 am Interfaith worship service in the chapel (wear field uniforms)
9:15 am Check out after the service. Camp must be cleared by 11:00.
11:00 am Camp closed

All participants should carry a water bottle at all times.  Encourage Scouts to stay hydrated. 
*Some adults may return to camp during session 3 to begin preparations for lunch.
**The Arrow of Light Ceremony will be directly after the Campfire presentation.  Everyone is encouraged to attend.  If you choose to return to your campsite, please remain quiet in respect for those in the ceremony.  Sound carries easily in the evening.  We would like to keep the ceremony special for the participants.  Thank you for your cooperation.


Policies, Procedures and Guidelines

Membership

Scouts eligible for this year's Webelos Woods must be registered members of a Webelos den and meet the requirements of Webelos den membership as established by the Boy Scouts of America. No siblings may attend.  

Activities

There will be separate tracks for 4th grade Webelos and 5th grade Webelos. There will be a total of seven events at each age level. If you are the den leader for a mixed den, the whole den should register and participate as a group. Whether the den participates in the Webelos I circuit or the AOL Webelos circuit is the choice of the den leader. 

All Webelos will participate in activities with the den in which they are registered. No individual Webelos should be wandering the area beyond the main camping and events areas. During program sessions, all Webelos shall remain with their den in their assigned session. To reduce the amount of walking required and conserve time between activity sessions, dens will move together from one session to the next, and all sessions will be arranged for easy movement. Event markers will be posted at each site. The green numbers on yellow banners will mark the 4th grade Webelos activities and the yellow numbers on the green banners will mark the 5th grade Webelos activities. The number coding is noted above for the listed activities.

Parking

All parking will be in designated parking lots. Boy Scouts and other volunteers will be assisting with parking. Please follow their directions. Their goal is to get the vehicles parked as safely and quickly as possible.  BSA policy forbids anyone to ride in the back of a pickup truck or in a trailer. Vehicles should be unloaded and moved to the parking lot as soon as practical to allow others access to the campsite roads. Do not set up campsite tents or gear until vehicle has been taken to the parking lot. Camp speed limit is 10 mph.

Medical Forms

BSA Annual Health and Medical Form Parts A & B (for All Scouting Events) must be completed and signed for each and every person in attendance. These forms must be presented at the registration desk and kept on hand for the duration of the event.

Campsites

Final campsite locations will be given to the den leader at check-In. Campsite assignments will not be granted until the names and medical forms of all Webelos Scouts and adults attending have been verified. Campsites will be identified by pack number. Multiple dens within a pack must agree amongst themselves how to share the available space. Den number or name should identify each den area where possible. No adult shall sleep in a tent with any boy other than his or her own son. 

Leadership

Webelos will be under the supervision of the den Leader and other adults in attendance at all times. The welfare of all Webelos is the joint responsibility of the den leader and the accompanying adults.

Alcoholic Beverages

Alcoholic beverages are not permitted at Scouting functions or on Sam Houston Area Council property. Anyone found possessing or consuming alcoholic beverages will be required to leave the site immediately.

Non-Scouting Equipment

Guns, sheath knives and other similar gear are not acceptable for Scouting activities and are prohibited. Any equipment in this category will be held by the Webelos Woods staff and returned to the den leader upon checkout.

Knives and Axes

Knives may not be carried by Webelos at Webelos Woods, even though they may have earned their Whittlin' Chip. As there will be little room for a proper ax yard in the pack/den campsites, Axes should not be used except in the Boy Scout camping area in an appropriately designated area. Axes may be used only by adults and Boy Scouts having earned their Totin' Chips. Webelos may use knives for meal preparation or similar activities under adult supervision.

Campfires

In the absence of a  fire ban, wood-fueled campfires can be built in the campsites, but should only be built in camp - supplied fire pits. Ground fires are not allowed! Fires shall be attended at all times, and shall be extinguished before departing the campsite for events or retiring to tents. You will need to bring your own firewood, there is none available at the camp. Campsite fire rings are not designed for large bonfires. Please keep fire contained and flames less than two feet above the ground. No liquid charcoal fluid or liquid fuel is allowed per Sam Houston Area Council policy.

Cooking Fires

Cooking fires built of charcoal should be placed in existing cleared areas if possible. No holes should be dug for fires. Metal garbage can lids, barrel bottoms, or the camp - supplied fire pits should be used to contain the charcoal fires. No cooking on ground.

Pack/Den Spirit

Each pack/den should have a pack/den yell and the pack/den is welcome to demonstrate it during the events portion of Saturday and at closing campfire. 

Uniforms

All Webelos and adult leaders should have a field uniform shirt and either the khaki or dark blue version (Scouts only). This uniform shirt should be worn while traveling to Webelos Woods and at the opening flag ceremony. During the campfire on Saturday night, all Webelos should wear a complete Webelos uniform. This is particularly important for those planning to receive their Arrow of Light. During the activity sessions on Saturday, an activity uniform (Scouting t-shirt) may be worn.

Insects and Poisonous Plants

As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. You should also come prepared to treat fire ant bites and poison ivy. Venomous snakes may be under brush, in the tall grass or around fire wood. Use caution when reaching or passing these areas.

Meal Suggestions 

Meals on Friday night should be simple to prepare or should be prepared in advance and brought from home. The Saturday morning meal should be suitable to get the Scouts through a long and tiring day. Saturday lunch should be a light meal requiring minimal preparation, as the lunch period is limited. Saturday evening's meal will be a good opportunity for the Scouts to display their expertise with some type of silver turtle or other meal prepared as a team. Do not wash dishes in the latrine sinks as grease and debris will clog the drain lines.

 

Den Leader Meeting

The den leader or his/her designated representative must attend a den leader's meeting on Friday evening  9:00 p.m. at the Webelos Woods headquarters in the pavilion. Questions about check - In materials received or the schedule of activities can be resolved at this time. Any additional information on activities will also be presented at this meeting.

Weather

All dens must be fully prepared for the weather conditions typical for this time of the year. Either rain or shine, hot or cold, is sure to bring enough clothing to be as comfortable as possible during the weekend. If severe weather occurs during Webelos Woods three blasts on an air horn will indicate that ONE adult leader from each pack should meet at the pavilion for instructions. In some cases some or all of the activities may be suspended for safety reasons during periods of severe weather.

Train

There is a train that passes near Camp Brosig several times during the night. It is required by law to blow its whistle at every grade crossing (intersection with a road). Foam ear plugs tend to dampen the intensity of the whistle, potentially permitting the wearer a more restful night. 

Checkout

Final checkout of all dens must be completed by 10:00 a.m. on Sunday. Dens not wishing to stay Saturday night may check-out with the Webelos Woods director prior to sunset on Saturday.

Webelos Events / Archery and BB gun

The Webelos Woods program offers a variety of popular activities from previous Do Your Best and day camp functions in the district. Some sessions will include specific activity badge work in a "show - and - do format", while others will introduce the Webelos to skills useful in the Boy Scout program. Although some of these sessions will involve activity badge work and correspond to activity badge requirements, the Webelos Woods instructors will not sign off any Webelos Scout requirements. The responsibility and authority for this rests solely with the den leader.

Camp Site Expectations

General Campsite Appearance

1) US flag displayed correctly
2) Unit/pack flag displayed
3) Personal gear stowed properly
4) General appearance of campsite

Cooking/Dining Areas

5) Food properly stored and coolers secured
6) Cooking fires safe distance from tents (10 feet)
7) Duty rosters posted (example at end of document)
8) First aid kit readily available
9) Water bucket or hose for  fire pit
10) Garbage stored properly

 

Sample Duty Roster

 

Water

Cooking

Cleaning

Fireman

Saturday breakfast

       

Saturday lunch

       

Saturday dinner

       

Photographs

Photographs Notice! Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management

Directions

Take interstate 10, traveling West from Houston, to Sealy, TX, Exit at State Highway 36. From the traffic light on Highway 36 where you exit from I-10, turn left (North) and go 5.1 miles until you pass the intersection with Farm Road 331. Another 0.6 miles past 331 is Trenckmann (a blacktop road to the left _ West). The road is difficult to see at night. Go 1.6 miles on Trenckmann Road to Camp Brosig gate on the left (south). Turn in and drive to the top of the hill. (The road is also identified as 1893 Trenchman Rd on some maps). Total time for the drive from Houston is approximately one to one and a half hours.

 

Contacts

For questions, contact the Webelos Woods chair or district activities chair.