February 28 - March 1, 2020
1893 Trenckmann Rd.
Sealy, TX 77474
Webelos Woods is a special, premier campout experience for Webelos Scouts (4th and 5th graders). Webelos Scouts are introduced to the many outdoor adventures of Scouting, including archery and BB-gun shooting. Webelos Scouts meet and learn from older Scouts, and experience first-hand what's ahead in Scouts BSA.
Registration is typically completed by the den or pack leader. Webelos Woods is typically held rain or shine unless there is going to be dangerous weather. There is no program for siblings. The late fees begin 2/26/20; patches and program supplies are not guaranteed for late registrants. All registration is completed online (even onsite registration). At checkout, pay with a credit card or electronic check. Council refund policy.
Fifth grade Webelos Scouts who have earned the Arrow of Light rank can participate in an impressive Arrow of Light ceremony. Participants will receive a commemorative arrow (cost is $10). Fifth grade Webelos Scouts can attend both the Webelos Woods campout and participate in the ceremony, or just participate in the ceremony on Saturday evening.
||Webelos Scouts (4th and 5th grade)
Webelos den leaders are encouraged to attend Roundtable, where information about Webelos Woods will be shared. Roundtable is a monthly meeting typically held the second Thursday every month (except for June and July) at Memorial Drive United Methodist Church (12955 Memorial Drive, Houston, 77079) at 7:00 pm to help unit leaders plan and carry out their own program.
Suggested pack equipment: dining fly, firewood, pack flags, first aid kit, folding table, lanterns - propane or battery for campsite, small propane stove, cooking gear - pots, pans, utensils, food, cleaning gear - dishwashing soap, buckets water containers
Suggested den equipment: lanterns, dining fly, firewood, folding table, trash bags, camp duty roster (see example below)
Suggested personal equipment: ground cloth, tent, sleeping bag, extra blanket, pillow, mess kit with eating utensils and plate/bowl, drinking cup / water bottle to carry with during all activities, uniform, two days worth of clothes, extra clothes, jacket/sweatshirts, rain gear, hat, personal toiletries, personal medication, pajamas/nightwear, flashlight, extra batteries, camp chair, Webelos Handbook, camera, BSA Annual Health and Medical Record Parts A & B for All Scouting Events (required for every participant)
Hints: Remember that winter weather in Texas is quite unpredictable so ensure that your den is properly prepared for warm, cool, or cold and wet weather. Before sleeping in cold weather, make sure to change all clothes (clothes worn during the day hold moisture and keep you colder at night), put on clean, dry socks and wear a hat. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood flow. Cold-weather campers need the three W's: a wicking layer (long underwear), a “warm” layer (fleece) and a “wind” layer (waterproof shell). Drink lots of water and eat snacks. Keep your feet dry. Please make sure personal items are labeled with Scout's names, so they can be found when they arrive in lost and found.
||Camp opens, unloading, parking, set-up campsite. Den leader check-in with Registration
||Cracker barrel: pack and den leaders and staff meet in the pavilion (den leaders are required to attend)
||Reveille - breakfast preparation and cleanup
||Campsite Clean-up. Registration opens for Saturday day-participants
||Opening flag ceremony and welcome at the Flagpole, near the Registration Building.
||Sessions 1-3* (50 minutes per session with 10 minutes travel time)
||Lunch in campsites
||Sessions 4 - 5
4th Grade 3-mile Walkabout
5th Grade Campfire Skit Prep with Troop 993
||Flag lowering ceremony
Dinner in campsites
Troop visitation (Sunset about 6:20 pm)
||Campfire at campfire bowl (wear field uniforms). Arrow of Light ceremony** follows campfire. (Please extinguish all campsite fires, turn off all lights and remain silent if remaining in your campsite during the ceremony)
||Reveille, breakfast and cleanup
||Interfaith worship service in the chapel (wear field uniforms)
Closing Flag ceremony.
Check out immediately following flag ceremony. Camp must be cleared by 11:00 am.
||Camp closed and gates locked
All participants should carry a water bottle at all times. Encourage Scouts to stay hydrated.
**The Arrow of Light Ceremony will be directly after the Campfire presentation. Everyone is encouraged to attend. If you choose to return to your campsite, please remain quiet in respect for those in the ceremony. Sound carries easily in the evening. Extinguish fires, turn off all lights, and remain silent. Thank you for your cooperation.
4th Grade Webelos I Program
Stronger, Faster, Higher presented by Troop 631
Cast Iron Chef presented by Troop 922
First Responder presented by Troop 152
Walkabout 3-Mile Hike with orienteering and trail conservation
BB Gun and Archery guided by Troops 1089 and 599
5th Grade Arrow of Light Program
Patrol Challenge presented by Troop 478
Rope Bridge and Knots presented by Troop 1089
Earth Rocks! presented by Pat Welborn
Campfire and Skits Prep with Troop 993
BB Gun and Archery guided by Troops 1089 and 599
Policies, Procedures, and Guidelines
Scouts eligible for this year's Webelos Woods must be registered members of a Webelos den and meet the requirements of Webelos den membership as established by the Boy Scouts of America. No siblings may attend.
There will be separate tracks for 4th grade Webelos Scout and 5th grade Webelos Scouts. There will be a total of seven events at each age level. If you are the den leader for a mixed den, the whole den should register and participate as a group. Whether the den participates in the 4th grade Webelos Scout circuit or the 5th grade Webelos Scout circuit is the choice of the den leader.
All Webelos Scouts will participate in activities with the den in which they are registered. No individual Webelos Scout should be wandering the area beyond the main camping and events areas. During program sessions, all Webelos Scouts shall remain with their den in their assigned session. To reduce the amount of walking required and conserve time between activity sessions, dens will move together from one session to the next, and all sessions will be arranged for easy movement. Event markers will be posted at each site. The green numbers on yellow banners will mark the 4th grade Webelos Scout activities and the yellow numbers on the green banners will mark the 5th grade Webelos Scout activities. The number coding is noted above for the listed activities.
All parking will be in designated parking lots. Scouts in troops and other volunteers will be assisting with parking. Please follow their directions. Their goal is to get the vehicles parked as safely and quickly as possible. BSA policy forbids anyone to ride in the back of a pickup truck or in a trailer. Vehicles should be unloaded and moved to the parking lot as soon as practical to allow others access to the campsite roads. Do not set up campsite tents or gear until vehicle has been taken to the parking lot. Camp speed limit is 10 mph.
BSA Annual Health and Medical Form Parts A & B (for All Scouting Events) must be completed and signed for each and every person in attendance. These forms must be presented at the registration desk and kept on hand for the duration of the event.
Final campsite locations will be given to the den leader at check-In. Campsite assignments will not be granted until the names and medical forms of all Webelos Scouts and adults attending have been verified. Campsites will be identified by pack number. Multiple dens within a pack must agree amongst themselves how to share the available space. Den number or name should identify each den area where possible. No adult shall sleep in a tent with any youth other than his or her own child.
Webelos Scouts will be under the supervision of the den leader and other adults in attendance at all times. The welfare of all Webelos Scouts is the joint responsibility of the den leader and the accompanying adults.
Alcoholic beverages are not permitted at Scouting functions or on Sam Houston Area Council property. Anyone found possessing or consuming alcoholic beverages will be required to leave the site immediately.
Guns, sheath knives and other similar gear are not acceptable for Scouting activities and are prohibited. Any equipment in this category will be held by the Webelos Woods staff and returned to the den leader upon checkout.
Knives and Axes
Knives may not be carried by Webelos Scouts at Webelos Woods, even though they may have earned their Whittlin' Chip. As there will be little room for a proper ax yard in the pack/den campsites, Axes should not be used except in the troop camping area in an appropriately designated area. Axes may be used only by adults and Scouts in troops who have earned their Totin' Chips. Webelos Scouts may use knives for meal preparation or similar activities under adult supervision.
In the absence of a fire ban, wood-fueled campfires can be built in the campsites, but should only be built in camp - supplied fire pits. Ground fires are not allowed! Fires shall be attended at all times, and shall be extinguished before departing the campsite for events or retiring to tents. You will need to bring your own firewood, there is none available at the camp. Campsite fire rings are not designed for large bonfires. Please keep fire contained and flames less than two feet above the ground. No liquid charcoal fluid or liquid fuel is allowed per Sam Houston Area Council policy.
Cooking fires built of charcoal should be placed in existing cleared areas if possible. No holes should be dug for fires. Metal garbage can lids, barrel bottoms, or the camp - supplied fire pits should be used to contain the charcoal fires. No cooking on ground.
Each pack/den should have a pack/den yell and the pack/den is welcome to demonstrate it during the events portion of Saturday and at closing campfire.
All Webelos Scouts and leaders should have a field uniform shirt and either the khaki or dark blue version (Scouts only). This uniform shirt should be worn while traveling to Webelos Woods and at the opening flag ceremony. During the campfire on Saturday night, all Webelos Scouts should wear a complete Webelos Scout uniform. This is particularly important for those planning to receive their Arrow of Light. During the activity sessions on Saturday, an activity uniform (Scouting t-shirt) may be worn.
Insects and Poisonous Plants
As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. You should also come prepared to treat fire ant bites and poison ivy. Venomous snakes may be under brush, in the tall grass or around firewood. Use caution when reaching or passing these areas.
Meals on Friday night should be simple to prepare or should be prepared in advance and brought from home. The Saturday morning meal should be suitable to get the Scouts through a long and tiring day. Saturday lunch should be a light meal requiring minimal preparation, as the lunch period is limited. Saturday evening's meal will be a good opportunity for the Scouts to display their expertise with some type of silver turtle or other meal prepared as a team. Do not wash dishes in the latrine sinks as grease and debris will clog the drain lines.
Den Leader Meeting
The den leader or his/her designated representative must attend a den leader's meeting on Friday evening 9:00 p.m. at the Webelos Woods headquarters in the pavilion. Questions about check-in materials received or the schedule of activities can be resolved at this time. Any additional information on activities will also be presented at this meeting.
All dens must be fully prepared for the weather conditions typical for this time of the year. Either rain or shine, hot or cold, is sure to bring enough clothing to be as comfortable as possible during the weekend. If severe weather occurs during Webelos Woods three blasts on an air horn will indicate that ONE adult leader from each pack should meet at the pavilion for instructions. In some cases, some or all of the activities may be suspended for safety reasons during periods of severe weather.
There is a train that passes near Camp Brosig several times during the night. It is required by law to blow its whistle at every grade crossing (intersection with a road). Foam earplugs tend to dampen the intensity of the whistle, potentially permitting the wearer a more restful night.
Final checkout of all dens must be completed by 10:00 a.m. on Sunday. Dens not wishing to stay Saturday night may check-out with the Webelos Woods director prior to sunset on Saturday.
The Webelos Woods program offers a variety of popular activities from previous Do Your Best and day camp functions in the district. Some sessions will include specific activity badge work in a show - and - do format, while others will introduce the Webelos Scouts to skills useful in the troop program. Although some of these sessions will involve activity badge work and correspond to activity badge requirements, the Webelos Woods instructors will not sign off any Webelos Scout requirements. The responsibility and authority for this rests solely with the Webelos den leader.
Camp Site Expectations
General Campsite Appearance
1) US flag displayed correctly
2) Unit/pack flag displayed
3) Personal gear stowed properly
4) General appearance of campsite
5) Food properly stored and coolers secured
6) Cooking fires safe distance from tents (10 feet)
7) Duty rosters posted (example at end of document)
8) First aid kit readily available
9) Water bucket or hose for fire pit
10) Garbage stored properly
Sample Duty Roster
Photographs Notice! Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.
BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:
- Two-deep leadership on all outings required.
- One-on-one contact between adults and youth members is prohibited.
- The buddy system should be used at all times.
- Discipline must be constructive.
Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.
Youth Protection Guidelines Guide to Safe Scouting Sweet Sixteen Enterprise Risk Management
Take Interstate 10, traveling West from Houston to Sealy, TX, Exit at State Highway 36. From the traffic light on Highway 36 where you exit from I-10, turn left (North) and go 5.1 miles until you pass the intersection with Farm Road 331. Another 0.6 miles past 331 is Trenckmann (a blacktop road to the left _ West). The road is difficult to see at night. Go 1.6 miles on Trenckmann Road to Camp Brosig gate on the left (south). Turn in and drive to the top of the hill. (The road is also identified as 1893 Trenchman Rd on some maps). Total time for the drive from Houston is approximately one to one and a half hours.